Exhibitor Manual 2025

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Welcome to the Exhibitor Kit for Carbon Capture Technology Expo 2025 at the NRG Center, Houston, Texas. 

The Exhibitor kit contains all the information you will require to successfully organize your participation at the show.

Exhibition Details:

Carbon Capture Technology Expo 2025

Dates: June 25 & 26, 2025

The exhibition is in Halls A & B

Organizer’s Details:

TransGlobal Events Ltd
3rd Floor, High Point
Sydenham Road
Guildford
Surrey
GU1 3RX
United Kingdom
Tel: +44 (0) 1483 330018
Email: info@trans-globalevents.com

 

What should I do next?

'Order Forms & Deadlines' is a good place to start. It details any compulsory tasks you need to complete, such as your:

  • Pre-show planning Questionnaire
  • Order Exhibitor Badges
  • Build & Breakdown Passes
  • Booth check form
  • Additional services you may wish to order for your stand (e.g., electrics, furniture, graphics, etc.)

Please note all completed forms are received by the relevant contractors and are not kept on one central system. It is important that you maintain your 'Order Forms & Deadlines' yourself.

The timings of the exhibition can be found in the 'Floor Plan & Timetable' tab, and a full list of our appointed contractors are shown in the 'Order Forms & Deadlines' tab.

Help is always close to hand, so please feel free to contact any of the team using the details in the 'Contact Us' tab. We will be happy to assist you with any queries or concerns you may have.

We look forward to working with you over the next few months!

Kind Regards,

The Operations Team

 

Industry Related Scams

Attendee List Email Scam
Emails are circulating that offer to sell attendee lists for our exhibitions and conferences. These emails are sent by scammers either impersonating TransGlobal Events Ltd or appearing to be a legitimate company associated with TransGlobal Events Ltd.

Note that TransGlobal Events Ltd never sells or shares its exhibitor or attendee lists. It is not possible that they have our attendees’ details. We have never authorized a third-party to distribute or sell any lists related to our events and never will.  Statements claiming to offer our attendee lists are thus fraudulent.

If you receive emails that propose to sell attendee lists, do not engage with the sender and delete the message immediately

Hotel Booking Scam
Our exhibitions and conferences are also the target of hotel scams. Scammers call or email attendees and exhibitors, claiming to represent TransGlobal Events Ltd and its associated events, and encourage our customers to book rooms using fake promotion codes at a variety of hotels close to the venue.

DF Meetings & EventsDF Meetings & Events is the only official accommodation agency and the only third-party company that may send emails or place phone calls to individuals in order to promote specific accommodations.

For more information regarding accommodation, please visit the 'Book Accommodation' section on the event website or contact DF Meetings & Events directly:

US Toll Free: +1 (866) 201-1420
US Local/Outside the US: +1 (407) 583-6049
Fax US: +1 (407) 264-8801
                                        Email: reservations@transglobalhotels.com

SCAMMER ALERT

WE HAVE BEEN MADE AWARE OF A COMPANY CALLED ELITE BOOKING SERVICES WHO ARE FALSY CLAIMING TO BE ASSOCAITED WITH OUR EVENT.  PLEASE DISGREARD ANY CONTACT FROM THEM.

Showguide Scam

It has been brought to our attention that our exhibitors are being approached to promote their participation at the show in 'Expo Guide'. The letter is written to be misleading and what appears to be an offer of a FREE listing will actually cost your company a significant amount of money. We do not endorse this guide and we urge you to disregard any correspondence you may receive in relation to an 'Expo Guide'.

If you are contacted by 'Expo Guide', or any other related association, we suggest that you do not progress the conversation any further and that you contact us immediately to inform us of the approach.

The AEO (UK Association of Event Organisers) is aware of these scams and has the latest developments on these threats on its website. Please click here for more information.

Misrepresentation as Official Contractors or Service Providers. Here also the official warning by AUMA.

Contractor Scam

Numerous instances of dubious practices by third-party companies have been reported, including some in the transportation, audio-visual, display rental and installation and dismantling sectors. These companies misrepresent themselves as official contractors and use the strength of our show’s brand without sufficient benefit to exhibitors for what they charge. Often, these companies will not deliver the promised services or will deliver poor-quality products and services with minimal customer service. Additionally, these companies may not be present at the show site to assist with any issues, thus causing you more headaches and costs.

**IMPORTANT**

How to spot scams, how to avoid them and what to do if you've engaged with a scammer.  

 

Order Forms & Deadlines

All completed forms must be received by the relevant contractor and are not kept on one central system. Therefore, it is important that you manage your 'Order Forms & Deadlines' yourself. If you have any queries, please contact the relevant contractor directly.

Please ensure you complete and return the forms by the specified deadlines, to ensure you receive the best price for the service. Any items ordered after the deadlines, cannot be guaranteed.

Your data (including name, address, email, and telephone) will be shared with our official contractors to help you in delivering the event. We will not, under any circumstances, pass your details to any third parties.

 Compulsory Task List

 Tasks

 Due Date

 Contact Details

 Action

 Pre-Show Planning Questionnaire ASAP  The Operations Team
+44 (0) 1483 330018
 COMING SOON

 Build & Breakdown Passes

Friday, June 20, 2025

TBD

COMING SOON

 Emergency Procedures

 Please Read        

NRG Park

+1 832 667 1400

 Click here

 Venue Parking & Traffic Tips

 Please Read

 NRG Park

+1 832 667 1400

 

 Click here

 Venue Site Map

 Please Read

 NRG Park

+1 832 667 1400

 

 Click here

Exhibitor Badges

ASAP  

 click here

 Pipe & Drape Compulsory Task List

 Tasks

 Due Date

 Contact Details

 Action

 What is included in you booth?

 Please Read

Freeman
US or Canada: (888) 508-5054

International: 1 (817) 210-4869

 

 See section below

 Custom Build Booth Compulsory Task List

 Tasks

 Due Date

 Contact Details

 Action

 Booth Check Form Submission      COMING SOON

 Custom Build Stand Plan Submission

Friday, 16 May, 2025

 AbraxysGlobal

Email: hydrogen-carbon@abraxys.com

  click here

 Optional Task List

 Tasks

 Due Date

 Contact Details

 Action

 Accommodation

 ASAP

DF Meetings & Events

US Toll Free: +1 (866) 201-1420
US Local/Outside the US: +1 (407) 583-6049
Fax US: +1 (407) 264-8801
Email: reservations@transglobalhotels.com

 Click here

 Audio Visual Equipment

 TBD

Inspire Solutions
+1 832 667 1500
 

 COMING SOON

 Food & Beverage

 TBD

Aramark
+1 832 667 2400
 

 COMING SOON

 Cleaning

 TBD

Aramark
+01 832 667 2400

 COMING SOON

 Electrics (e.g. Lighting & Power)

 TBD

Freeman Electrical

+1 832 667 2651

 COMING SOON

Set up an account with FreemanOnline

 

ASAP

Freeman
US or Canada: (888) 508-5054

International: 1 (817) 210-4869

Click here

 Flooring

 Before May 26, 2025

Freeman
US or Canada: (888) 508-5054

International: 1 (817) 210-4869

 

 Click here

 Furniture

Before May 26, 2025

 Freeman
US or Canada: (888) 508-5054

International: 1 (817) 210-4869

 

 Click here

 Graphics (e.g. Stand Panels)

 Before May 26, 2025

Freeman
US or Canada: (888) 508-5054

International: 1 (817) 210-4869

 

 Click here

 

 Internet

 TBD

SmartCity Networks

 COMING SOON

 Freight

 May 23 - June 16, 2025

 

Freeman
US or Canada: (888) 508-5054

International: 1 (817) 210-4869

  Click here

 Booth Extras 

 (e.g. Shelving, Storage, pipe & drape,  Carpet Change)

 Before May 26, 2025

 

 Freeman
US or Canada: (888) 508-5054

International: 1 (817) 210-4869

 

 Click here

 Venue Services

 (e.g. Air, Gas, Pipe Services, Water & Waste)

 TBD

 

 COMING SOON

Floor Plan & Timetable

Floor Plan

You can download a copy of the floorplan here, If you have any queries about it, or require a Technical Floor plan, please contact The Operations Team.

Timetable

 Build

 Monday, June 23, 2025  08:00hrs - 17:00hrs  Custom Build Booths - 200sqft - 800sqft ONLY
 Tuesday, June 24, 2025  08:00hrs - 17:00hrs  ALL exhibitors

 

 Open

Wednesday, June 25, 2025   * 10:00hrs - 18:00hrs Happy Hour Drinks Party (Expo Hall): TBD
Thursday, June 26, 2025  * 10:00hrs - 16:30hrs
 Exhibitor & contractor access from * 09:00hrs

 

 Breakdown

 Thursday, June 26, 2025

 Friday, June 27, 2025

16:30hrs - 22:00hrs  ALL Exhibitors
08:00hrs - 12:00hrs  Custom Build Booths

 

Please Note

  • All complex and space only builds must have completed construction by 17:00hrs on Tuesday, June 24, 2025. 
  • No space only contractors will be allowed onsite to deconstruct their stand until after the show closes on Thursday, June 26, 2025.
  • Power on each open day of the event will terminate 30 minutes after the exhibition closes, unless a 24hr supply has been ordered via Freeman Electrical (the official electrical contractor). 
  • It is a contractual requirement that your stand is not dismantled in any way, nor products removed, and that your stand remains staffed until the event has officially closed, and the hall is clear of all visitors.
  • For security reasons, exhibitors are advised not to leave their stand unattended at any time during Build and Breakdown, and any items of valuable are not left on their stand overnight.
  • It is the exhibitor's responsibility to remove all stand materials, packaging, and waste from the hall. Please note a $500 +VAT fee will be levied for the removal of discarded items.

Organiser's Office Opening Times

Monday, June 23, 2025 08:00 -17:00
Tuesday, June 24, 2025 08:00 -17:00
Wednesday, June 25, 2025 08:00 -18:00                
Thursday, June 26, 2025 08:00 -18:00   

 

 

Pre-Show Planning Questionnaire -  COMING SOON

Please can you complete the very short Pre-Show Planning Questionnaire as soon as possible. To facilitate the preparation of this event, you must answer all questions and provide all requested details about 3rd party contractors. This should take no longer than a minute! 

 

 

What is included in your booth

Definition

Each 10'x 10' booth will be set with 8' high black back drape and 3' high black side drape. Booths 300 sqft or less will receive an identification sign . Booths larger than 300 sqft may receive an identification sign upon request.

Carpet

The exhibit area is not carpeted. The aisles will be carpeted. The Hydrogen Technology section will have midnight blue aisle carpet. The Carbon Expo section will have in tuxedo aisle carpet. Show Management requires all exhibitors provide flooring for their booths.

Carpet and other floor coverings can be ordered via the FreemanOnline Portal. Click here to access the portal.

Electrics

Please note that electrics are NOT included with your stand booking.

As an exhibitor, it is your responsibility to order an adequate power supply for your stand. Failure to do this will result in delays on-site and can create a fire risk. The appointed health & safety officer and electrical contractor will conduct on-site checks. In all cases the decision of the Organiser and its appointed representative is final.

Freeman Electrical is the official electrical contractor, and responsible for conducting all electrical connections on stands. Pre-fabrication will be permitted but connection to the mains, and on-site wiring, must be conducted by Freeman Electrical.

Please place your order via the NRG Exhibitor Services Portal by click here, and by the deadline to avoid surcharges. A grid plan must be submitted with the order form to ensure that the electrics are fitted as per your requirements. Should a grid not be submitted, the items will be positioned at the discretion of the contractor and charges may be levied for on-site changes. Exhibitors and their contractors are also advised to contact Freeman Electrical to arrange a temporary power supply where needed, during the construction and deconstruction of their stand.

Basic Guidelines:

  • 500-watt sockets: PC computers, TVs, videos, spotlights to 500w, small refrigerator
  • 1000-watt sockets: domestic filter coffee machines, lighting up to 1000w
  • 2000-watt sockets: kettles*, machinery up to 2000w
  • 3000-watt sockets: hired coffee machines, machinery 2000w to 3000w

*These appliances are of varying power requirements dependent upon type and manufacturer. It is therefore essential that:

  • the reference tag or plate is fitted to each appliance, and is legible
  • the loading in watts or kW is stated
  • the appropriate size socket be ordered. 

Furniture

Please note that furniture is NOT included.

Furniture can be hired from our official contractors, alternatively, you can use your own. Furniture should be ordered as early as possible to ensure the availability of stock.

When hiring furniture with our official contractors, they will deliver the items directly to your stand the day before the show opens and will collect it at the end of the show.

Furniture can be ordered via the FreemanOnline Portal. Click here to access the portal.

Graphics

Please note that graphics are NOT included with your stand booking.

You can order graphics for your stand with Freeman. If you chose to do so, they will be placed on your stand before your arrival and removed after the end of the show. You can place your order before the indicated deadline in the 'Graphics' section of the FreemanOnline Portal.

If you are providing your own graphics, please ensure that the pipe & drape are not damaged. For advice on what can be used to secure graphics, positions of poles, weight limits walls when applying plasmas/graphics etc., please contact Freeman directly. Ensure you remove and take all your graphics with you after the event.

PLEASE NOTE: No items are to be fixed or suspended from the fascia nor ceiling grid, as this could affect the structural integrity of the stand as its parts are not designed to be weight-bearing. Freeman are happy to provide advice where needed, and you must ensure that you consult with them if you do wish to do this.

Important note – Compulsory insurance:

Exhibitors must have adequate multi-risk insurance that covers property, equipment and third parties. The exhibitor agrees to obtain and maintain – throughout the duration of the show, including set-up and tear-down – comprehensive general liability insurance coverage naming TransGlobal Events Ltd as additionally insured bearing limits of liability for property damage and bodily injury of at least US$2,000,000 (2Million) per occurrence. On request, the exhibitor must be able to provide TransGlobal Events Ltd with a certificate evidencing such insurance before set-up.

Nameboard

All exhibitors will be provided with a fascia nameboard on their stand, which will display your stand number and company name in uppercase. The name printed on your nameboard will be the company name we hold on file, any amendments to this will incur an additional fee. The colour will be as per the show brand, unless a branded nameboard is ordered directly with Freeman, please note there is an additional charge for a branded nameboard.

 

Booth design and display rules and regulations

General rules and regulations

Exhibitors planning to build a custom booth must notify our stand plan approval contractor (AbraxysGlobal) as soon as possible with the name of their stand contractor. 

Insurance

Any loss or damage that may occur during the show should immediately be notified to the Organiser and Security on-site. 

Please note that exhibitor insurance policies do not cover any stand contractors or their subsequent sub-contractors. As such, any stand build contractors you hire also required to submit proof that they have adequate insurance cover. We recommend that contractors erecting complex structures should have a minimum of $5,000,000 Public Liability and must be able to provide proof of Employer Liability insurance. Contractors erecting standard structures should have a minimum of $5,000,000 Public Liability and must be able to provide proof of Employer Liability insurance.

Stand Plan Submission

Stand plans need to be submitted to our stand plan approval contractor (AbraxysGlobal) by Friday, 9 May, 2025 via the Stand Plan Submission Form, which you can access in your 'Order Forms & Deadlines. Failure to do so will mean that your stand could face delays in obtaining approval, and the Local Authority could prohibit your company from exhibiting at the show.

Below are the compulsory items you must submit as a space only exhibitor:

  • Stand Plans including 3D visuals, all dimensions, and elevations. If your stand is deemed as complex you will also need to submit structural calculations.
  • Risk Assessment
  • Method Statement
  • Construction Phase Plan
  • Public Liability Insurance Certificate (minimum $2m)

Please make sure to reference the important regulations listed below when designing your stand, including the requirements around the stand walls. 

Complex Structures

Complex structures are defined as any form of construction of any height, which would normally be designed by an engineer and/or has been found to provide significant risk via a Risk Assessment. All five documents stated above are to be submitted together with full structural calculations.

Examples of items classed as a complex structure include:

  • All third-party rigging
  • Custom built lighting rigs (inc. truss)
  • Raised walkways
  • Ramps
  • Sound/lighting towers
  • Stands over 8ft in height 
  • Temporary tiered seating
  • Viewing/service platforms

NB: there is a complex fee chargeable as per your contract for any stand plans classed as complex, which will be charged by TransGlobal Events direct to you or your contractor. This will cover the on-site assessments by our structural engineer, and their final safety certification of your stand. Please make sure that your contractor is aware of this charge to avoid delays in construction approval.

Booth design and display rules and regulations

General rules and regulations

All booths must have drape or a different form of walling and suitable carpet/flooring. Pop-up displays and standalone graphics must be accompanied by drape.

Using the back of a neighbor’s drape or wall is not permitted.

All booths, regardless of size, must be in keeping with the environment of the event as a whole. Any display deemed unprofessional in appearance – at the sole discretion of the show organizer – will not be permitted.

Important note – large booth: All exhibits 40 x 40ft and larger require a digital drawing, plans or renderings to be submitted to the organizer and the show’s official services contractor a minimum of eight weeks before the first move-in day.

Important note – machines as exhibits: Any machinery with moving parts, lasers or other potentially hazardous parts can only be placed with prior permission from the organizer. Detailed plans must be submitted at least four weeks before the event.

Important note – vehicles as exhibits: Vehicles can only be exhibited with prior permission from the organizer. Please check with the organizer regarding display vehicle rules.

Types of booths

Line-of-sight style

Line-of-sight display rules provide restrictions on certain areas of booths to allow attendees to view neighboring booths in their line of sight as they walk the floor. There are a variety of booth types, and each one is addressed below with specific insight on how to implement line-of-sight regulations.

In-Line BoothLinear ‘in-line’ booths* – Linear booths are arranged in a straight line and have a neighboring booth on the left and right side, leaving only one side exposed to the aisle. The standard size for a linear booth is 10x10ft but can be joined to larger booth spaces. The maximum back wall height is 8ft.

Display materials should not obstruct the sight lines of neighboring exhibitors. The maximum height of 8ft is allowed only in the rear half of the booth space, with a 4ft height restriction imposed on all materials in the remaining space. Note: When three or more linear booths (30 x 10ft or more) are used in combination as a single exhibit space, the 4ft height limitation is applied only to that portion of the exhibit space that is within 10ft (3.05m) of an adjoining booth.

* Hanging banners are not permitted for this booth type

 

 


Corner Booths

Corner booths – This is a linear booth at the end of a row of linear booths. These booths have two open sides to the aisle. The same guidelines as for linear booths apply.

* Hanging banners are not permitted for this booth type unless floor space is 400ft2 or over. Banners must be installed 10ft from adjacent booths and permission must be gained from the organizer.

 

 


 

End-Cap BoothsEndcap booths – An endcap booth is an in-line (linear) booth placed in the position of a peninsula or split island. It will usually have three open sides to the aisle. To keep the line of sight to the rows of booths behind, the central area of the back wall can have a maximum back wall height of 8ft and a maximum back wall width of 10ft. Within 5ft of the side aisles, the maximum height for any display materials is 4ft.
 

* Hanging banners are not permitted for this booth type unless floor space is 400ft2 or over. Banners must be installed 10ft from adjacent booths and permission must be gained from the organizer.

 

 

 

Peninsula - Split Island BoothsPeninsula – split island booths – These booths are open on three sides and share a back wall with another peninsula booth.

The entire booth space may be used up to the maximum allowable height.

*Double-sided signs, logos and graphics must be set back 10ft (3.05m) from adjacent booths and permission must be gained from the organizer.

 


 

Island BoothsIsland booths – An island booth is open on all four sides. The entire booth space may be used up to the maximum allowable height.

*Double-sided signs, logos and graphics must be set back 10ft from adjacent booths and permission must be gained from the organizer.

 

 

 

 

Build heights

The standard height of any individual exhibition booth is 8ft for the back wall and 4ft for the side walls. Only split island and island booth may use their entire booth space up to the maximum allowable height. Please refer to the IAEE Guidelines for Display Rules and Regulations for more information, or contact The Operations Team via email:  carbon@trans-globalevents.com.

Issues common to all booth types

Americans with Disabilities Act (ADA)
All exhibiting companies are required to comply with the US Americans with Disabilities Act (ADA) and are encouraged to be sensitive and as accommodating as possible to attendees with disabilities. Information regarding ADA compliance is available from the US Department of Justice ADA Information Line (800) 514 0301 and from the ADA website at www.ada.gov.

Some examples of how to design an exhibit for ADA compliance:

  • Make exhibits wheelchair accessible by ramping raised exhibit flooring without extending a ramp into the aisle. Note: a standard wheelchair ramp should have a grade no steeper than 1:12. This means that for every inch of rise (change in height), there should be 12in of run (change in length). Ramps should have a minimum width of 36in.
  • Ramp the entry or use hydraulic lifts to trailer exhibits.
  • Avoid double-padded plush carpet to ease mobility device navigation.
  • Provide the same attendee experience on both levels of a two-story exhibit.
  • Offer a signer or other auxiliary hearing-impaired apparatus for sound presentations or have a printed copy of the presentation available.
  • Run an audio presentation for people with sight problems.
  • Arrange touchscreen displays at a height to accommodate a person sitting in a wheelchair.

To avoid potential fines by the US Department of Justice, exhibitors must adhere to the ADA rules. Exhibits are not exempt from ADA compliance.

Structural integrity
All exhibit displays should be designed and erected in a manner that will withstand normal contact or vibration caused by neighboring exhibitors, hall laborers or installation/dismantling equipment, such as forklifts. Displays should also be able to withstand moderate wind effects that may occur in the exhibit hall when freight doors are open. Refer to local building codes that regulate temporary structures.

All custom exhibits require a digital drawing, plans or renderings to be submitted to the organizer and the show’s official services contractor a minimum of six weeks before the first move-in day.

Exhibitors should ensure that any display fixtures such as tables, racks or shelves are designed and installed properly to support the product or marketing materials to be displayed.

Flammable and toxic materials
All materials used in display construction or decoration must be made of fire-retardant materials and be certified as flame retardant. Samples should also be available for testing. Materials that cannot be treated to meet the requirements should not be used. A flame-proofing certificate should be available for inspection. Exhibitors should be aware of, and must adhere to, all local regulations regarding fire/safety and the environment.

Exhibitors must dispose of any waste products they generate during the exhibition in accordance with guidelines established by the US Environmental Protection Agency or the appropriate government entity in the country in which the exhibition will be held, and the guidelines of the exhibition facility.

Storage
Fire regulations in most exhibit facilities prohibit storing product, literature, empty packing containers or packing materials behind back drapes or under draped tables. In most cases, however, exhibitors may store a limited supply of literature or product appropriately within the booth area, as long as these items do not impede access to utility services, create a safety problem or look unsightly.

Electrical

Every exhibit facility has different electrical requirements; however, minimum guidelines are suggested:

  • All 110V wiring should be grounded three-wire.
  • Wiring that touches the floor should be ‘SO’ cord (minimum 14-gauge/three-wire) flat cord, which is insulated to qualify for ‘extra-hard usage’. It is particularly important for exhibitors to use flat electrical cord in under-carpet installations.
  • Cord wiring above floor level can be ‘SJ’ that is rated for ‘hard usage’.
  • Using zip cords, two-wire cords, latex cords, plastic cords, lamp cords, open clip sockets and two-wire clamp-on fixtures is not recommended and is often prohibited. Cube taps are prohibited.
  • Power strips (multi-plug connectors) must be UL approved, with built-in over-load surge protectors.
  • Local code commonly requires access to electrical cords and connections along the back wall of exhibit booths; typically, the back 9in of the space should remain accessible for this purpose. (This would apply to all booth types with a back wall.)

To better understand electrical issues at exhibitions, see the CEIR article Demystifying Electrical Services for the Exhibitor.

Lighting
Lighting issues need to be identified as early as possible during the move-in process so they can be addressed and corrected while the necessary equipment is still available on the show floor and booths can be accessed.

Exhibitors must adhere to the following suggested minimum guidelines when determining booth lighting:

  • No lighting, fixtures, lighting trusses or overhead lighting are allowed outside the boundaries of the exhibit space. Exhibitors intending to use hanging light systems should submit drawings to the organizer for approval.
  • Lighting should not project onto other exhibits or exhibition aisles. Lighting, including gobos, must be directed to the inner confines of the booth space.
  • Potentially harmful lighting, such as lasers, ultraviolet lights or flashing or strobe lights that can trigger photosensitive epilepsy should comply with facility rules and be approved in writing by the organizer.
  • Lighting that spins, rotates or pulsates, and other specialized lighting effects, should be in good taste and not interfere with neighboring exhibitors or otherwise detract from the general atmosphere of the event.
  • Some convention facilities do not allow certain types of quartz halogen lighting fixtures in exhibits due to potential fire hazards. LED lights can be very bright yet generally generate less heat.
  • Reduced lighting for theater areas should be approved by the organizer, the utility provider and the facility.

Demonstrations/exhibits
As a matter of safety and courtesy to others, exhibitors should conduct sales presentations, product demonstrations, press conferences and other media events in a manner that ensures that all exhibitor personnel and attendees of such in-booth events are within the contracted exhibit space and not encroaching on the aisles or neighboring exhibits. Any lines formed for exhibitor-customer interaction must also be contained within the booth footprint. It is the responsibility of each exhibitor to arrange displays, product presentations, audio-visual presentations and demonstration areas to ensure compliance with all other previously listed rules and regulations. Exhibitors must be aware of, and adhere to, local regulations regarding fire/safety and the environment.

Special caution must be taken when demonstrating machinery or equipment that has moving parts, cooking equipment with an open flame, or any product that is otherwise potentially dangerous. Exhibitors must establish a minimum setback of 3ft and/or install hazard barriers as necessary to prevent accidental injury to spectators. Additionally, demonstrations should only be conducted by qualified exhibitor personnel.

Sound/music
The use of sound equipment in booths is only permitted with the organizer’s prior approval and as long as the noise level does not disrupt the activities of neighboring exhibitors. Speakers and other sound devices should be positioned to direct sound inward (to be contained within the booth) rather than outward (toward aisles and other exhibitor booths). Generally, sound and noise should not exceed 85dB when measured from the aisle immediately in front of the booth. If an exhibitor or attendee is standing within 10ft of an exhibitor’s booth and cannot carry on a normal voice-level conversation, the noise source is too loud. (Refer to the US Occupational Safety and Health Act [OSHA] at www.osha.gov for more information.)

Exhibitors should be aware that music played in their booths, whether live or recorded, may be subject to laws governing the use of copyrighted compositions. Authorized licensing organizations, including but not limited to ASCAP, BMI and SESAC, collect copyright fees on behalf of composers and publishers of music. It is the exhibitor’s responsibility to be aware of copyright laws and submit fees to the appropriate organizations.

For approval through the organizer please email: carbon@trans-globalevents.com 

 

Display Vehicles

 

Important note: Vehicles can only be placed with prior permission from the organizer. Please email the organizer regarding display vehicle rules: carbon@trans-globalevents.com 

An exhibitor who wishes to display a vehicle in the expo hall must obtain a permit for their vehicle to enter the building Permits are issued by Houston Fire Department.

Please contact:

Houston Fire Department Permit Office

Physical: 1002 Washington Ave., 2nd Floor, Houston, TX 77002

Mailing: P.O. Box 3625, Houston, TX 77253

Phone: 832-394-8811

www.houstonpermittingcenter.org

Property Location would be 8400 Kirby Drive, Houston, TX, 77054

 

Vehicle Fuel Level.

Motorized vehicles on display must not contain more than one-fourth (1/4) tank capacity or 5 gallons of fuel, whichever is least. Any motorized vehicle that does not have an operable fuel gauge or other reliable means of determining its fuel capacity shall have its permit application denied, and the motor vehicle will be prohibited from being placed on indoor display

AbraxysGlobal | Health & Safety Consultant

We are pleased to announce that AbraxysGlobal has been appointed as the Official Health & Safety Consultants for Carbon Capture Technology Expo 2025 in Houston, NA.

AbraxysGlobal are Health & Safety Consultants who have been providing services to the exhibition industry for over 15 years worldwide and have been our partner for 5 years. They provide compliance checking services for space only stand plans to ensure technical drawings and supporting health and safety documents comply with the organiser, the venue and local authority build regulations. This includes all health & safety aspects around an exhibition stand e.g. working machinery, vehicle exhibits, stand parties. Please be aware that you are required to submit your stand plans and supporting health & safety documents to Abraxys via the link below.

Display vehicles - A permit is required to bring a display vehicle into the venue. Please refer to the 'Display Vehicle' section.

DEADLINE MAY 16 2025

Carbon Capture Technology NA 25 : Your stand plan submission can be completed via this link:

Abraxys Upload - click here 

Your stand plan submission should include the following :

  • Risk Assessment
  • Method Statement
  • 3D Stand Designs & Visuals
  • Technical Drawings
  • Structural Calculations signed by your own engineer for stands over 8ft in height or with bespoke metal/timber rigged banner constructions.
  • COI

Permission to build notices are issued on the basis that the health and safety advice stated and provided by AbraxysGlobal and/or the event Organiser and/or the structural engineer are followed. In addition, all safety measures are to be applied as documented in the risk assessment and method statement submitted by the exhibitor or the nominated stand constructor. Permission to build notices are issued to the party who submits the stand plan submissions. In situations where structural changes have been made to stand plans once a permission to build notice has been issued, the permission to build notice will be invalid and the revised plans will need to be submitted to AbraxysGlobal for review.

If you have any questions, please contact hydrogen-carbon@abraxys.com

 

Booth Shares - COMING SOON

To request a booth share please click here. COMING SOON

 

Exhibitor Badges

Badges allowing exhibitors to enter the exhibition hall throughout the build-up, exhibition opening and dismantling periods will be issued free of charge and must be ordered using the Exhibitor Badge Order Form.

In order to avoid the opening morning rush at registration, we highly recommend that exhibitors who have not received their badge prior to this or who wish to make changes to their badges, go to registration on Tuesday, June 24, 2025, from 14:00 hrs. Exhibitors will not be allowed entry to the hall during exhibition days without a valid badge.

Exhibitor badges will be printed upon arrival and will have been sent to you in a digital format. If the badges do not reach you in time or you need to make changes, new badges can be collected from registration on Tuesday, June 24, 2025.

Exhibitors are reminded to wear their badges at all times during the exhibition. During exhibition hours, any exhibitor without a badge will be required to obtain one from registration. Exhibitor badges are strictly for staff manning the booth only. No other personnel should wear exhibitor badges. It is the responsibility of the main exhibitor to pass on their login details to any company sharing their booth space, who will then be able to order their own exhibitor badges.

Click here to order your exhibitor badges.

20% Discount on Conference Passes

As an exhibitor, you receive a 20% discount on all Conference Passes purchased!

All you need to do is click here to register and enter the discount code TGE_Exhibitor20%. Please do NOT share this code publicly.

What's Included?

  • Access to 5 conference tracks and sessions, including over 150 speakers:
  • Strategic Forum
  • Hydrogen & Alternative Fuel Production
  • Infrastructure & Integration
  • Mobility & Propulsion Systems
  • Carbon Capture, Utilization, & Storage
  • Delegate dining and refreshments
  • All event proceedings (post show)
  • Complimentary Expo entry – Meet with 500+ suppliers 

If you have any queries regarding your registration, please email the team at registrations@trans-globalevents.com

General Information A-Z

Tip: Type Ctrl+F to search for a particular word/phrase.

 

Accommodation

DF Meetings & Events are the official accommodation agent for the event. To make a booking, please refer to the link in the 'Order Forms & Deadlines' section

Please beware of hoax accommodation agents. If you have any concerns regarding this, or for more information, please refer to the AEO Website.

Activities and Demonstrations

Should you wish to carry out any demonstrations on your stand, please detail these in your health & safety declaration found in your  'Order Forms & Deadlines'. The organisers reserve the right to curtail any practice which they consider dangerous or detrimental to the show or surrounding exhibitors. If requested, you will need to email The Operations Team with your risk assessment.

Examples of risks are listed below:

  • Animals
    • Not permitted during the build and breakdown.
    • Written consent for any animal to be part of the show, wild or domestic, must be obtained from the venue before they are permitted on the premises.
    • NRG Park welcomes all Guide and Assistance Dogs. In order to support visitors wishing to bring personal support animals to the venue and to ensure smooth entry for those animals permitted, we ask visitors to let us know in advance via email, copying in adaaccommodations@nrgpark.com. Please refer to the venue accessibility page for more information. 
  • Balloons
    • Gas-filled balloons must be secured to the stand. A charge may be made for retrieval if any escape to the roof, or for any damage to air-handling units.
    • Balloons must be positioned at a height no greater than 4m from the hall floor to the top of the balloon.
    • All helium gas cylinders must be removed from the halls once the balloons have been filled, and the use of flammable gases is not permitted.
    • A plan must be submitted to the organisers and venue, detailing the location, height, and method of attachment.
  • Children
    • There are no crèche facilities at this event.
    • Children under the age of eighteen are not permitted in the halls during build and breakdown.
    • The exhibition is a trade event and the nature of the exhibits during the open period will reflect this. As such, it is not a suitable environment for children. Children are only permitted during the open period if necessary to your stand activity, and a risk assessment has been submitted.

Audio Visual

Inspire is a full-service audio/visual rental and event company, is the exclusive rigging company of NRG Center and preferred audio/visual company of NRG Park. Choosing INSPIRE means working with one company that provides it all: from audio video and lighting, equipment rental, delivery and technical personnel. INSPIRE combines technical expertise with a personal touch to help every client convey the message that will reflect their image.

Link:www.inspiresolutions.com

Call:832-667-1500

Badges & Passes

No one will be permitted into the exhibition hall during build, open or breakdown without the appropriate pass. All badges must be registered for in advance of the event and always worn on-site. Please refer to the Exhibitor Badges link to register for an exhibitor badge, and/or the Build & Breakdown Pass link in the 'Order Forms & Deadlines' section within this technical manual.

  • Build: All exhibitors and contractors must have a Build & Breakdown Pass to access the hall, this pass will be exchanged for a wristband onsite. This pass will also be valid for breakdown. 
  • Open: Every member of staff working on the stand during the open period of the event will be required to wear an Exhibitor Badge. Build & Breakdown Passes are not permitted access during event open times. These badges can be collected from 14:00hrs on the last day of build from Registration.
  • Breakdown: All exhibitors and contractors must have a Build & Breakdown Pass to access the hall, this pass will be exchanged for a wristband onsite. This pass will also be valid for build.

Banking Facilities

There is an ATM by the entrance to Hall A.

Business Facilities

Complimentary Photocopying and printing are available at the Organisers Office.

Canvassing

Unless a contractual agreement is in place with the event organisers, all promotional activities (including literature distribution) are restricted to within the boundaries of your stand. If you are approached on your stand by unwelcome visitors trying to sell their products, please take their details or a business card and inform the Organiser's Office immediately.

For details of marketing opportunities available in the halls, please contact any of the Sales Team listed in the 'Contact Us' section.

Food & Beverage

ARAMARK is the exclusive food and beverage service of NRG Park.As the exclusive caterer, Connoisseur, a fresh approach, from ARAMARK, would like to welcome you to NRG Park. Our catering consultants serve as a single point of contact for our full range of food and beverage services. From the first phone call to the finishing touches, Connoisseur is an innovative catering source offering food and beverage enhancements for any event.

Link:https://www.aramark.com/home

Call:832-667-2400

Catering:Menu

Cleaning

ARAMARK Sports and Entertainment Group provides facility support service expertise in major professional sports venues in the United States by offering cleaning, pre- and post-event conversions, facility operations and maintenance.

ARAMARK Sports and Entertainment Group is the exclusive housekeeping service of NRG Park. Will your booth or exhibit require cleaning during the event? Porter service is also available for booths with food orders. Booth cleaning forms for an event can be found here by logging in and clicking on the name of your event at the bottom of the page.

Among maintaining clean facilities during many of the events at NRG Park, ARAMARK is specialized in the day-to-day housekeeping and janitorial services throughout the entire complex (offices, conference rooms, exhibit halls, etc).

By partnering with ASM Global, ARAMARK is able to provide facility maintenance, cleaning operations, and strategic and technical services that enhance the visitors’ experience at NRG Park.

Link:https://www.aramark.com/home

Call:832-667-2400

Please note: It is the exhibitor's responsibility to remove all stand materials, packaging, and waste from the hall. Any waste left in the halls will be charged back to the exhibitor at $500 +VAT.

Cloakroom

Venue cloakrooms are open during event hours and are free of charge. The cloakroom is located on level 1.

Decoration

Decoration materials used for stand dressing must be flame proofed or purchased already treated. Please note that artificial plants and flowers are combustible and give off toxic fumes, therefore are not permitted. Silk-type flowers are acceptable, providing they are fireproof or have been treated and marked as such.

Deliveries

You can arrange for items to be delivered and collected from your stand within the build and breakdown times shown within the 'Floor Plan & Timetable'. Please note that neither the Organiser nor the Venue can accept responsibility for items, so there MUST be someone from your company available to sign for them. Please send all deliveries to the below address:

    Hydrogen Technology & collocated Carbon Capture Expo's
    [Company Name & Stand Number]
    [Contact Name & Phone Number]
   NRG Park - Hall A & B
   One NRG Park
   Houston, Texas 77054

If you are unable to receive a delivery, please contract Freeman Logistics who will be able to quote for signing, storing, and delivering your items to your stand when you arrive. Please refer to the Logistics link via the 'Order Forms & Deadlines'.

Dilapidations

Exhibitors are responsible for all panels, walls, columns, flooring, etc. within their stand, and any damage will be charged back to the exhibitor. All exhibits and stand fitting materials must be cleared from the venue, or a charge of $500 +VAT will be levied for the removal of any abandoned articles (including carpet tape and literature).

Emergency Procedures

Please pay careful attention to the Emergency Procedures located in the 'Order Forms & Deadlines' section.

Fire Points

Fire points are available around the exhibition in key locations. Under no circumstances may these be moved, and exhibitors or contractors will be charged for their replacement. Exhibitors should ensure that their stand contractors and staff are aware of how to use these extinguishers, and the location of all fire exits and alarm points within the hall.

Any exhibitor requiring a special type of extinguisher owing to the nature of their exhibits, must make their own arrangements for fire extinguishers with the venue, and submit a fire risk assessment for your stand.

First Aid

The First Aid room is located on Level 1.

If urgent medical assistance is required, do not call the emergency services directly. Contact either the Organiser's Office  who will coordinate the medical team and the emergency service arrival.

Food & Drink

There will be food concessions available to purchase food from within the exhibition halls on both show days. 

Exhibitors can order catering to be delivered to your booth.  Please contact Aramark.

Insurance

All exhibitors require a comprehensive insurance policy that covers a minimum of £2 million public liability over the full show dates. If you require cover, you can pay the insurance participation fee which has been invoiced separately to you at the point of booking your stand. Should you already have adequate cover, you can simply ignore this invoice and upload your insurance document for approval and the insurance participation fee will be credited. It is your responsibility to ensure you have adequate cover.

Internet

There is free basic Wi-Fi in the exhibition halls, please note that this is NOT suitable for anything other than browsing and checking emails and should not be relied upon for streaming.  If you require high speed or secure internet access please order directly.

Smart City Networks is the nation's largest provider of event technology in the convention industry and is the exclusive telephone/internet provider of NRG Park. With four decades of experience, Smart City provides clients with design, installation and maintenance of telecommunications and data systems, coupled with unparalleled voice and data network engineering, security and monitoring.

Link:www.smartcity.com

Call:832-667-3900

Lead Capture App Licence (Visit Connect)

GES Visit Connect is our official Lead Retrieval supplier and as part of your stand package you have the Visit Connect lead capture app which can be used on unlimited devices. This lead capture solution is to be used on your own mobile devices; it is not a physical barcode scanner.  

Please activate your licences prior to coming to the show.  If you require any assistance please contact registrations@trans-globalevents.com 

Lost Property

Please contact The Operations Team if you think you have lost something onsite at the event.

Maintenance & Repair

Maintenance work to stands must be conducted prior to the event opening, or after the close of show, by prior arrangement with the Organisers. No maintenance is permitted during the event's open hours..

Music Licences

Exhibitors should be aware that music played in their booths, whether live or recorded, may be subject to laws governing the use of copyrighted compositions. Authorized licensing organizations, including but not limited to ASCAP, BMI and SESAC, collect copyright fees on behalf of composers and publishers of music. It is the exhibitor’s responsibility to be aware of copyright laws and submit fees to the appropriate organizations.

Organiser's Office

The Organiser’s Office will be staffed at all times. If you have any queries, feel free to come and see us at any time.

Photography

To avoid unnecessary canvassing of exhibitors, an official photographer has been appointed to undertake all photography for the show. No other photographers will be allowed into the hall without prior written consent from the Organisers. 

Piped Services
The venue acts as the official contractor with sole responsible for the supply and connection of natural gas, compressed air, water, and waste services. Please note that water and waste is only available at specific points within the hall.  Please refer to Venue Services section in the 'Order Forms & Deadlines'.

Prayer Room

TBD

Public Address System (Tannoy)

The public address system is for use by the Organiser’s and Authorities only. During the open period, only official and emergency messages will be broadcasted.

Rigging

Halls A-D Rigging – 2,000 lbs. per hang point (eyebolt) straight down. Ratings decrease when bridling. Bridles between 45 and 90 degrees may not exceed 100 lbs.

Other Rigging Notes 1. Sign Cable (A, B, C and D): 25 lbs. per sign or less. The 1/8-inch center ceiling cables were installed to hang aisle signs made of lightweight fabric only. No heavy loads are permitted on this cable. 2. Air Ducts: Rigging from the air ducts are prohibited. 3. Movable Wall Tracks: May not be used for hanging and rigging without prior written permission by NRG Park and only with the inserts installed by the House Head Rigger. Not all airwall tracks are available for rigging. 4. Sprinkler Pipes and Brackets: May not be used for hanging or rigging under any condition. 5. Aluminum Ceiling Tile Tracks: May not be used for hanging or rigging 6. False Ceiling Tiles: May not be removed or "popped" to facilitate rigging under any condition. Other NRG Park Elements: No rigging, tying off, hanging, Velcro, or taping may be done from the false ceiling hangers, ceiling tracks, ceiling tiles, light fixtures, expansion joints, HVAC intake or exhaust vents, sprinkler pipes, airwall tracks, doors, sewage and water lines, or other NRG Park features that have not been approved for such use. This restriction includes the use of string, fishing line, bailing wire, scissors clips, and other means for attachment.

Security

The 24hr security provided by the Organisers is designed to prevent unauthorised access to the hall, NOT to secure the contents of your stand. Exhibitors are advised to not leave their stands unattended during build up, breakdown or the open period, and to take particular care with items of value such as mobile telephones and laptop computers.

Please help the organisers with the security of the halls by informing the Organiser’s Office immediately of any security issues. Neither the Organisers nor the venue can be held responsible for any loss or damage to stands or exhibits.

Service Ducts

Services like electrics, telecoms, water & waste are pulled from the venue floor.

Smoking

NRG Park facilities are smoke free. Smoking is not permitted in public areas of the building. Designated smoking areas are located outside each facility. Electronic cigarettes are not permitted inside NRG Park facilities during Houston Texans events.

Storage

There are no storage facilities at the Venue. Any company requiring storage or freight services should contact the official Shipping and Storage contractor for a quotation. Please refer to Logistics form in the 'Order Forms & Deadlines' section.

You are also advised that fire regulations prohibit the storage of empty crates, packing materials, and exhibits behind stands.

Taxis

There is a taxi drop off/collection point outside Hall A.

Toilets

There are toilets located inside the Exhibition Halls

Vehicle Movement

The venue enforces a 5mph speed limit, and there must be no parking on hatched areas. You must follow the instructions of traffic marshals and always comply with venue traffic regulations.

All forklift movement inside and outside of the hall must be conducted by the Organiser’s Official Logistics provider, Freeman.

Emergency gangways must be kept clear at all times to allow the movement of the venue cleaning tractors, forklifts, and emergency vehicles.

Vehicles on Stands / Mobile Trailers

The Organisers must be notified in advance of any mobile units or motor vehicles being brought into the halls for positioning on your stand, so that a suitable delivery and collection time can be arranged without risk to both the vehicle and pedestrians. Please email The Operations Team with details.

Venue, Travel & Parking

Venue

For more information on getting to the show, please https://www.nrgpark.com/driving-directions/

NRG Center events utilize Gate 10 on the corner of Kirby and McNee.

Address: 8600 Kirby Drive, Houston TX77054

Car Parking

Parking is available at the Orange Lot.

Exhibitor Parking is charged at $29 per vehicle per day, with in-and-out privileges.

Map

 

Electric vehicle charging is available Westridge Lot (Gate 13)

PUBLIC TRANSPORT – METRORail

The Houston Metro and its METRORail operates various routes near and around NRG Park.  The Houston Metro and METRORail is a viable transportation options for the NRG Park events and operate various routes near and around the complex.

Schedules, Parking Areas and Fare information can be found here https://www.ridemetro.org/

Telephone: (713) 635-4000

*For guests with disabilities, METRO offers 100% accessibility and also provides paratransit via METROLift. For more information about these services, please call: (713) 225-0119.

For cab service, please call (713) 236-1111

Unloading into the hall

Exhibitor unloading is via Tan Lot.  Please refer to the map above.

Venue Map

For a map of the venue, please refer to the venue site map section in the 'Order Forms & Deadlines' tab.

VISA Invitation Letter

VISA INVITATION LETTER REQUEST FORM If you require an invitation letter in order to obtain a visa, please contact Richard Pocock to request a form richard@trans-globalevents.com

 

Contact Us

Exhibition Operations Team

Help is always close to hand, so please feel free to reach out to any of the team and we will be happy to assist you with any queries you may have.

 

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